water dispenser taps hot and cold

Breaking Down the Different Water Dispensers and Coolers for Offices

In today’s modern office environments, having access to fresh, clean water is a must. Water dispensers and coolers play a pivotal role in ensuring employees stay hydrated, aiding concentration and overall well-being. But with the plethora of choices out there, it’s easy to get overwhelmed. This guide will help you navigate the maze of water dispensers, coolers, and their delivery services, ensuring you make the right choice for your office.

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Why Invest in a Water Dispenser for Your Office?

Before we delve into the options, it’s vital to understand the importance of having a water dispenser in the office:

  1. Employee Health: Regular water intake promotes better health and keeps employees alert.
  2. Eco-friendly: Dispensers reduce the need for single-use plastic bottles, aiding in environmental conservation.
  3. Economic: Over time, water dispensers can prove more economical than continually buying bottled water.

Understanding the Different Types of Water Dispensers

1. Bottled Water Dispensers

This type of dispenser requires the periodic delivery of large water jugs. They’re perfect for offices without a direct water line.

  • Pros:
    • Portable and doesn’t require a water connection.
    • Variety of water choices (spring, purified, mineral).
  • Cons:
    • Need to store large water jugs.
    • Periodic replacement can be a chore.

2. Point-of-Use (POU) Water Dispensers

Connected directly to the office’s water supply, these dispensers filter and cool water on demand.

  • Pros:
    • Continuous water supply.
    • No need for water deliveries or storing jugs.
  • Cons:
    • Requires installation and a fixed water line.
    • Initial setup cost can be higher.

bottled water

3. Countertop Water Dispensers

These compact units fit on countertops, making them ideal for smaller office spaces or meeting rooms.

  • Pros:
    • Space-saving.
    • Some models don’t require electricity.
  • Cons:
    • Limited water capacity.
    • Might need frequent refills in larger offices.

4. Bottom Load Water Dispensers

Instead of lifting heavy jugs onto the dispenser, you slide them into a cabinet below the spout. It’s a more aesthetic and ergonomic solution.

  • Pros:
    • Easier to replace jugs.
    • Sleek design without visible water jugs.
  • Cons:
    • Slightly more expensive than top-load counterparts.

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Delving into Water Delivery Services

If you opt for a bottled water dispenser, the question of water delivery arises. Many services offer periodic deliveries based on your office’s consumption patterns.

  1. Regular Scheduling: Most services provide weekly or monthly delivery options, ensuring a continuous water supply.
  2. Water Choices: From spring water to purified or even alkaline water, delivery services offer a plethora of choices to suit your preferences.
  3. Eco-friendly Deliveries: Some services prioritize eco-conscious practices, including recycling programs for their jugs or eco-friendly water sourcing.
  4. Emergency Supplies: In case you run out, some providers offer expedited delivery to ensure you’re never left dry.

Additional Features to Consider

When selecting a water dispenser or cooler, it’s also worth looking into:

  1. Temperature Settings: Some dispensers offer cold, room temperature, and hot water options.
  2. Child Safety Locks: Especially if you have hot water options, a safety lock can prevent accidents.
  3. UV Purification: For added water safety, some models come equipped with UV purification systems.

Choosing the right water dispenser and cooler for your office is about understanding your needs, the volume of consumption, and the physical space available. By pairing your choice with a reliable water delivery service, you can ensure your team remains hydrated and healthy, boosting overall productivity and morale.

Do Water Dispensers and Coolers Come with Office Water Services?

Navigating the world of office hydration might bring you to a significant question: When investing in water dispensers or coolers, are they part of a broader service package, or do they stand alone? Let’s explore how office water services often go beyond just providing equipment, bringing a suite of conveniences to your doorstep.

What are Office Water Services?

Office water services primarily provide workplaces with consistent access to clean, safe, and drinkable water. They not only offer water dispensers or coolers but often a comprehensive package tailored to an office’s specific needs. These services can range from equipment rentals and scheduled water deliveries to maintenance, upgrades, and even health and safety training in some instances.

Office Water Delivery

Equipment Rental or Purchase Options

Many office water service providers offer flexible options when it comes to the equipment. You can either:

  • Rent: This option is suitable for businesses that want to avoid an upfront cost. Monthly rental fees often include maintenance services, ensuring your water dispenser is always in top condition.
  • Purchase: For those looking for a long-term solution without recurring rental fees, buying a unit outright might be the way to go. Maintenance might come as a separate package.

Scheduled Water Deliveries

Office water services thrive on convenience. Based on your office’s consumption, they’ll set up a regular delivery schedule, ensuring you never run out of fresh water. This is especially vital for offices using bottled water dispensers.

Maintenance and Upgrades

A significant advantage of subscribing to a full-fledged office water service is the peace of mind they bring. Regular maintenance checks, filter replacements, or even upgrades to newer models are often part of the package. This ensures that the water your team drinks is always of the highest quality.

Customized Solutions

Every office is different. While a startup with a team of ten might require a countertop dispenser, a multi-floor corporate office might need multiple point-of-use water coolers. Office water services often provide consultation to gauge your needs and suggest the best solutions.

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Water dispensers and coolers are often just the tip of the iceberg when you dive into the offerings of office water services. By ensuring consistent quality, regular maintenance, and tailored solutions, these services take the hassle out of keeping your team hydrated. When considering a dispenser or cooler, it’s wise to explore these services, as they can provide a comprehensive hydration solution that goes beyond just the equipment.

water dispencer

Top 10 Office Water Delivery Services in 2023

2023 has seen a surge in the number of companies prioritizing the health and hydration of their employees. With an increase in demand, several office water delivery services have emerged as the top contenders in the market. Here’s a breakdown of the top 10 office water delivery services this year:

1. AquaPure Enterprises

A leading name in the industry, AquaPure offers not only water delivery but also a range of modern dispensers and coolers to suit different office environments.

2. HydratePlus Inc.

Known for its eco-friendly initiatives, HydratePlus uses recyclable bottles and offers filtered, spring, and mineral water options for offices.

3. BlueWave Water

Catering to both large and small businesses, BlueWave Water provides frequent delivery schedules and customizable water solutions tailored to an office’s specific needs.

4. ClearSpring Water Delivery

This service stands out due to its emphasis on natural spring water, sourced from protected reserves and delivered fresh to offices.

5. H2O on Demand

As the name suggests, H2O on Demand offers prompt delivery services, ensuring that offices never run out of clean water for their staff.

6. AquaViva Solutions

Specializing in both bottled water and mains-fed dispensers, AquaViva offers a holistic approach to office hydration.

7. RefreshNow Services

RefreshNow prioritizes customer service, ensuring timely deliveries, easy billing processes, and responsive customer support.

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8. OfficeHydrate Hub

OfficeHydrate Hub is renowned for its range of water options, including flavored and vitamin-enhanced waters, catering to diverse employee preferences.

9. PureFlow Water Co.

PureFlow focuses on sustainability, with initiatives like bottle reuse programs and energy-efficient dispensers, making it a favorite among environmentally-conscious businesses.

10. WaterWorks Deliveries

Rounding out the list, WaterWorks is known for its competitive pricing and broad service area, catering to offices in multiple regions.

Water Cooler Dispenser Service

It’s crucial for businesses to consider factors such as delivery frequency, water source, pricing, and additional services when choosing an office water delivery service. With so many top-notch providers in 2023, finding the right fit for your office’s hydration needs has never been easier.

How Much Water Does Your Office Really Need?

Estimating the right amount of water for an office setting is pivotal for ensuring consistent hydration for staff while avoiding wastage. Let’s explore consumption rates to give you a clearer understanding.

Understanding Consumption Rates

On average, an adult consumes about half a gallon (64 ounces) of water daily. In an office setting, this might increase due to factors such as coffee consumption, air conditioning, and physical activity. If we break this down:

  • For a small office of 10 people: A daily requirement would be approximately 5 gallons.
  • For a medium-sized office of 50 people: This jumps to around 25 gallons per day.
  • Large offices with over 100 staff would require 50 gallons or more daily.

However, these are basic estimates. It’s always wise to order a bit extra to account for visitors, events, or particularly hot days.

How Much Do Water Delivery Services Cost?

Determining the cost of water delivery services depends on several factors, including the volume of water, frequency of delivery, type of water (spring, purified, mineral), and any added amenities such as dispensers or coolers.

Average Costs of Water Delivery Services in 2023

  • Bottled Water (5-gallon jug): On average, a 5-gallon jug of water ranges between $6 to $12, depending on the source and purity of the water. Most companies also offer volume discounts.
  • Water Cooler Rental: If you’re looking for a cooler or dispenser rental, prices can range from $3 to $10 monthly for basic units. Advanced units with features like hot and cold spouts or touchless dispensing could cost more.
  • Delivery Charges: Some companies offer free delivery with a minimum order, while others might charge a small fee (typically $2 to $7 per delivery). This largely depends on the frequency and volume of your orders.
  • Setup and Installation: Some companies might charge a one-time setup fee, especially if installing mains-fed dispensers. This fee generally ranges from $50 to $150.

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Considering these costs, a medium-sized office consuming around 25 gallons daily might spend approximately $150 to $300 per month on water delivery, excluding potential rental or installation fees. However, bulk deals, contracts, and company promotions can bring down this cost significantly. Always ensure to get quotes from multiple providers to get the best value for your investment.

young woman with glass of water

The Environmental Impact: Bottled vs. Filtered Water Systems

In today’s eco-conscious world, the environmental implications of our choices, including those for water consumption, are significant. As companies are being pushed towards greener initiatives, understanding the environmental impact of bottled versus filtered water systems is crucial.

Bottled Water: The Good and the Bad

Bottled water services, especially in 5-gallon jugs, can seem like a convenient option. They’re easy to install, require no plumbing, and can be placed anywhere in the office.


  • Convenience: No plumbing is required, and they can be set up anywhere in the office.
  • Taste: Some people prefer the taste of certain bottled waters, as they can come from various sources, such as springs or purified systems.


  • Plastic Waste: Even if bottles are being recycled, the production and recycling process of these plastic containers can contribute to CO2 emissions.
  • Carbon Footprint: The transportation of water bottles, especially if they’re being delivered frequently, contributes to a higher carbon footprint.

Filtered Water Systems: An Eco-friendly Choice?

Filtered water systems, or mains-fed dispensers, connect directly to the building’s water supply and filter the water as it’s dispensed, providing an endless supply of clean, fresh water.


  • Reduced Waste: Since there’s no reliance on plastic bottles, there’s significantly less waste.
  • Cost-Effective in the Long Run: After the initial installation, the cost of maintaining a filtered system tends to be lower than regularly ordering bottled water.
  • Lower Carbon Footprint: Without the need for transportation of large water bottles, the carbon footprint is reduced.


  • Installation Process: Setting up a filtered system requires plumbing work, which might be disruptive and requires an initial investment.
  • Maintenance: Filters need to be changed regularly to ensure water quality.

A Middle Ground: Glass Bottled Water Services

For companies that prefer bottled water but are environmentally conscious, some water delivery services now offer water in returnable glass bottles. This reduces plastic waste, and glass, being 100% recyclable, can be an eco-friendlier choice.

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As businesses make choices about their office water solutions, it’s essential not just to think about cost but also the environmental and logistical implications. Whether you opt for bottled, filtered, or a combination of both, ensure that the choice aligns with the company’s values, environmental goals, and practical needs.

Tap Water Pouring From Faucet

The Health Benefits: Ensuring Quality Water for Employees

A fundamental element we often overlook when discussing office amenities is the health benefit of providing quality water. Hydration plays an essential role in employee wellness, concentration, and productivity.

Why Hydration Matters in the Workplace

Dehydration can lead to a host of problems, including fatigue, decreased concentration, and even mood swings. By offering accessible, clean water, you’re not just ensuring a basic necessity but also promoting a healthier and more productive work environment.

  1. Brain Health: Proper hydration supports cognitive functions, improving focus, clarity, and quick thinking.
  2. Physical Well-being: Hydration aids in bodily functions, from digestion to temperature regulation.
  3. Energy Levels: Drinking water can combat mid-day slumps and increase energy levels.

Quality Over Quantity

While ensuring that there’s enough water to go around is important, the quality of that water shouldn’t be overlooked. Impurities, contaminants, or even an unpleasant taste can deter employees from drinking enough water throughout the day.

  • Filtered Systems: As mentioned before, filtered water systems can provide a consistent supply of purified water, eliminating many common contaminants.
  • Bottled Water Standards: If you opt for a bottled water service, it’s essential to choose a reputable provider who meets high water quality standards.

Encouraging a Culture of Hydration

Making water accessible is the first step, but encouraging its consumption is just as crucial. Here are a few strategies:

  • Ergonomic Dispensers: Place dispensers in accessible areas, ensuring that even employees on different floors or sections have easy access.
  • Educative Posters: Sometimes, a simple reminder of the benefits of drinking water can go a long way. Consider placing infographics or posters near dispensers.
  • Reusable Bottles: As part of a green initiative, companies can distribute branded reusable water bottles to employees, reducing the use of disposable cups and promoting hydration.

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The decision on the type of water system to employ in an office environment intertwines with multiple factors, including cost, environmental concerns, and health benefits. As businesses strive to create optimal working conditions, the emphasis on quality water sources stands as a testament to the value placed on employee health and well-being.

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Sustainable Practices: Embracing Eco-Friendly Water Solutions

In an era where sustainability and environmental consciousness play pivotal roles in business operations, integrating green practices in water dispensing and consumption becomes vital. Beyond merely supplying water, how a company approaches its water solutions can leave a lasting impact on the environment, company image, and even operational costs.

Reducing Plastic Waste

The environmental harm of single-use plastics is well-known. By transitioning from disposable bottled water to refillable dispensers or encouraging the use of reusable containers, businesses can significantly reduce their plastic footprint. This shift not only aids the environment but also resonates with eco-conscious employees and clients, bolstering a company’s image.

Energy-Efficient Coolers

Modern water dispensers come equipped with energy-saving features. Opting for ENERGY STAR certified water coolers can consume up to 50% less energy than their non-certified counterparts. Over time, this choice not only reduces carbon footprint but also translates to tangible savings in energy bills.

Water Source and Transportation

The source of water and the energy expended in its transportation contributes to its environmental impact. Localized water delivery services or systems that purify on-site reduce the carbon emissions associated with transporting water over long distances.

Water, in its essence, is a symbol of life and purity. As businesses, the approach towards providing and consuming water should reflect a commitment to health, well-being, and environmental stewardship. By meticulously selecting water services and promoting sustainable consumption habits, companies can foster a holistic, health-conscious, and green workspace. As we’ve delved into the intricacies of office water solutions, it’s evident that the ripple effect of these choices extends far beyond mere hydration, creating waves of positive impact.

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